Job Title: Disbursement Assistant, Workforce Development Fund (WDF)
Department: Finance, Procurement, Disbursements and Compliance (FPDC)
Location: Leeds Office based [currently working from home]
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Job status: Fixed Term until 31st March 2024
Hours: Part time, 31hrs per week. Working pattern to be agreed.
Salary:
Closing Date: 5pm on 5th July 2023
Skills for Care has an exciting opportunity to join our FPDC Team based in central Leeds. You will be responsible for the day to day management of WDF Individual Employers (IE) and Personal Assistants (PA) application forms, evidence checking and dealing with applicants queries about the fund.
Skills for Care helps create a well-led, skilled and valued adult social care workforce. Our practical support helps leaders and managers recruit, develop and lead their staff, retaining them from entry level right through to senior leadership and management roles. Find out more by taking a look at our website www.skillsforcare.org.uk
The team
The Finance, Procurement, Disbursements and Compliance (FPDC) team forms part of Corporate Resource in Skills for Care. The FPDC team is a flexible, responsive and solution focused team that oversees all financial functions and ensures that all of our procurement and disbursement activities are done in a fair and equitable manner that follows the relevant legislations and good practice whilst also following strict guidelines laid down by our primary funders.
The role
Working as part of the FPDC team you will work to support the FPDC Officer to assist with the disbursal of the WDF IE and PA by:
- liaising with social care employers who claim the fund
- checking the validity of claims, the saving and processing of supplied information and inputting data into an in-house database
- resolving queries in a timely manner
- checking reports generated from a database to determine what level of payment can be made and updating local records as necessary to provide a clear audit trail of decisions reached
- providing financial details to ensure accurate payments are made to grant holders
- ensuring data is saved accurately to reflect the final payment decision and advising applicants accordingly of the outcome
- conduct periodic sampling checks to ensure that funding has been claimed and paid out following appropriate governance and that evidence is available to justify claim
- managing the relevant outlook inbox for the fund (IE and PA inbox)
Requirements of the role
The successful applicant will be able to:
- demonstrate significant experience of working effectively within a team environment
- have excellent customer service skills
- work to defined processes whilst being flexible and adaptable to change
- show an excellent eye for detail with attention to accuracy and detail whilst being able to work methodically
- time manage and prioritise their workload, considering that often-competing issues require resolution, achieving deadlines to satisfaction of the Business requirements and the end-customer
- demonstrate good working knowledge and application of MS Office applications including Excel, Word and Outlook
- show that they have excellent administration and organisational skills
- deal with routine enquiries with minimum escalation
- quickly learn and be knowledgeable on other elements of the Skills for Care offer and be able to advise and signpost appropriately
- demonstrate effective communication skills at all levels
If you are interested in this role please visit the website for the full job description.
At Skills for Care we are passionate about our workforce becoming more representative of the society we support, this includes all equality characteristics such as age, race, disability, sexual orientation, gender reassignment, religion or belief. This lived experience from a diverse group of people helps us in all the work that we do and ultimately supports the social care sector to provide the best quality care. We recognise that sometimes an individual’s impairment can mean that some adjustments to our recruitment and selection process would be welcomed. Please contact our HR team to discuss any adjustments that you may need.
A DBS check is not required for these roles. Candidates will be asked to disclose any unspent criminal convictions as part of the recruitment process however this will not form part of the initial application stage.
